Can’t find what you’re looking for?
For further information, please lodge a ticket with the Learning Futures eLearning Team.
The Digital Learning Technology Toolkit is a collection of digital resources that can be used to facilitate activities. It includes both standalone applications as well as tools built into vUWS.
The University also provides all staff and students with access to online training videos covering a multitude of applications. Staff can log in using the LinkedIn Learning Organisation Portal.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Cortex is an exciting new learning and teaching initiative developed by the Learning Futures Team at Western. In simple terms, it is a template for all vUWS sites that will be applied to subjects across the university to ensure consistency and accessibility for all students.
In anatomy a cortex exists as an outer layer. Coming from the Latin for "shell" a cortex systematically organises important matter.
Project Cortex at Western offers a structural layer which we can apply to one of the central features of our learning and teaching – the vUWS site.
Our vUWS sites present information and content to students for individual subjects and can contain a wide range of material from lectures to readings, videos and beyond.
With the Cortex template applied this material is consistently presented enabling greater accessibility across the university and across disciplines, enhancing the student experience.
Cortex – structuring the vUWS experience.
By using a set of simple naming conventions when naming Blackboard Items, unique icons will appear beside the title to give the content greater visual context for students.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Learn more about how to perform common vUWS tasks. These videos were shared during the vUWS Express online sessions.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before requesting a vUWS site, you must decide if you want to copy an existing site or template, or, create a blank site. Site requests are typically processed within two business days but may take longer in peak periods.
Quick start: Request a new vUWS site and choose last year’s site as the Site Template. See Step-by-step section.
You have two choices:
Quick start: Copy the Spring site with the up-to-date teaching resources. Updating the structures and assessments is typically far less work than updating the subject material.
Determine whether there are any sites that you can use as a template. If you’ve taught into another subject, try to find an existing site that you can copy and then modify.
Quick start: Avoid requesting a blank site. It is much easier to copy another site with a pre-existing structure and then modify it with your subject contents.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
There are certain circumstances in which you may need to have a vUWS site from a previous teaching term reopened, e.g. recovering materials, etc. In these cases sites can be temporarily reopened for a period of two weeks.
You can only request a site to be reopened if you were an Instructor in that site. Alternatively, you can provide the IT Service Desk with written authorisation from another Instructor, Deputy Dean, or Dean.
Allow up to 5 working days for the site to be reopened. Sites can be reopened for up to a 2 week period.
When requesting to have a site reopened, advise the IT Service Desk who will require access: staff only or both staff and students.
Note: A site cannot be opened to a single student. If you opt to reopen a site to students, then all students who were registered in the subject will have access to the site again.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
After a site is created, the Subject Coordinator should add and remove staff. Staff can be added as Instructors, Teaching Assistants, Auditors or Participants depending on their requirements (e.g. academic, professional, Library).
To add multiple staff members with the same access type, enter their Staff IDs separated by a space or comma.
For example:
30010000 30010002 30010003, or, 30010000,30010002,30010003
Note: This reason will be shown to the removed user as well as other Instructors.
Instructor | Teaching Assistant | Auditor | Participant |
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For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Library staff will create a Reading List from the Learning Guide as provided by the Education Program and Support Team.
To get started review the processing timeline and refer to the Step-by-step below.
Early submission of the authoritative version of the Learning guide to Education and Program Support team is advised.
For advice, please contact the Library.
Increase compatibility by optimising and re-saving older PPTX files. This ensures maximum compatibility with newer software and devices.
If students are using phones or tablets to view PowerPoint files, instruct them to install the Microsoft PowerPoint app from App Store or Play Store.
Prerequisite: You'll need access to a Windows computer with PowerPoint 2016. (These steps will not work with older versions of PowerPoint)
Apple iOS users (iPhone/iPad users): Download the Microsoft PowerPoint app from the Apple App Store to listen to the audio narrations.
Google Android users: Download the Microsoft PowerPoint app from the Google Play Store to listen to the audio narrations.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
All materials provided to students should use University branding to create visual cohesion and consistency.
Please download the official University branded Word and PowerPoint templates from the Branding Resources page (requires Staff log in).
The University also provides all staff and students with access to online training videos covering a multitude of applications. Staff can log in using the LinkedIn Learning Organisation Portal.
For other applications and tools that you consider using, it is important to note that some require a fee or have unique licensing provisions. Ensure that any apps or tools that you opt to use, particularly those intended for students, are free (where possible), well-documented and current.
Before compressing (or optimising) a file, ensure you first save a copy as the compression process can permanently alter the original file. If you are not satisfied with the resulting image quality, having a backup allows you to make further adjustments.
PDFs are a universal file format that can be opened with ease on most devices and do not rely on specific software. Try to save all materials students do not have to fill out as PDFs.
It is important that PDFs are accessible, and this can be easily done using the Acrobat accessibility wizard.
Reducing the file size of PDFs will assist students in downloading and accessing the content faster. There are a number of ways to create optimised PDFs, depending on the application.
For activities where students need to include responses, e.g. short answer, peer-review, results, brainstorming etc., reduce the file size of the provided template.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Western One Stop Studios (WOS) are intuitive, on-campus studios to produce short engagement media pods supported by Learning Futures. To make a WOS booking, go to the WOS Booking Portal. Staff can also use Panopto, the University's video management system and online repository of lecture recordings.
To learn more about Panopto, please view the User Guides.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
You might create resources for your subject that rely on specific software or online tools and apps. When choosing tools opt for free tools that can be easily accessed by students.
The University also provides all staff and students with access to online training videos covering a multitude of applications. Staff can log in using the LinkedIn Learning Organisation Portal.
For other applications and tools that you consider using, it is important to note that some require a fee or have unique licensing provisions. Ensure that any apps or tools that you opt to use, particularly those intended for students, are free (where possible), well documented and current.
Contact the IT Service Desk about getting software installed on your computer or in a computer lab.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before you can start adding, editing or removing content, you must ensure Edit Mode is switched ON. When Edit Mode is OFF you will get a preview of how the site appears to a student.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
If your site banner does not accurately reflect the subject information it should be updated.
The auto-populating banner always mirrors the vUWS site name and only needs to be applied once. It does not require updating on site rollover. It can also be placed in Content Areas.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
If your subject is delivered fully online, please add a Fully Online banner to your vUWS site.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before opening a vUWS site to students, you must upload the approved Learning Guide in PDF format.
Three ways to upload a Learning Guide | |
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1. As a File | ![]() |
2. Attached to an Item | ![]() |
3. Linked within an Item | ![]() |
Replace an existing Learning Guide | Add a Learning Guide from scratch |
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For a Learning Guide creation, approval and support matters please contact:
educationprogramsupport@westernsydney.edu.au
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The Getting Started item contains important content which must be made available to students under policy. If you want to compare, or have accidentially deleted this text and need to restore it, please read the Step-by-step instructions below.
At a minimum, this item should contain the following content:
Students are expected to have completed all components within the module (such as watching the concept pods, readings and pre-tutorial preparation) before attending their tutorials. Any resources marked as supplementary are provided to enhance your learning experience and are not required to achieve the module outcomes.
As you progress through this subject, you will encounter a variety of instructional materials, resources, technologies and learning activities that have been selected to help you achieve the learning objectives and demonstrate subject competencies. Each module will provide more detailed descriptions.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The content editor is used to add and edit material directly to the page. It is used widely across vUWS in Items and Content Areas. It is also used for providing Assignment descriptions and creating Test questions.
To switch between basic and advanced editing tools, click the right-most downward facing double arrow icon in the header (Show More).
Content that you copy and paste from another document or web page will also copy the formatting. This can cause problems with existing formatting on vUWS.
Before you paste any content to vUWS, you should first convert it to plain text. This is accomplished using the following steps:
These steps are not required if typing directly into the content editor.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Following the release of Banner, widespread nomenclature changes will be adopted throughout the University. Learn how to update outdated terms in vUWS sites.
Type | Current Term | New Term |
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Curricular Nomenclature | Unit | Subject |
Course | Program | |
Key Program/Specialisation | Major | |
Sub-Major | Minor | |
Major's/Sub Majors/within KP and Major | Concentration | |
Unit Sets | Field of Study | |
Curricular terms | Unit Code | Subject Code |
Course Code | Program Code | |
Academic Titles | Course Advisor | Program Advisor |
Unit Coordinator | Subject Coordinator | |
Unit Level | Subject Level | |
Unit Class | Subject Class | |
Unit Learning Outcome (ULO) | Subject Learning Outcome | |
Course Learning Outcome | Program Learning Outcome | |
Common phrases | Enrol into units | Register into subjects |
Select Unit Set | Enrol into Field of Study | |
Unit Code structure | Completely numeric code i.e. Image Design 102263 | Alpha and Numberic i.e. Image Design DESN1011 (first number denotes subject level) |
Description of period | Session | Terms (split into Semesters, Trimesters, Quarters, etc.) |
Refer to the Standard Template (.pdf, 3mb) or SGSM Template (.pdf, 3mb) snapshots for a visual guide on where you'll need to make changes across the site. Staff changes are highlighted in YELLOW. Changes highlighted in GREEN will be made automatically and require no action.
If you're vUWS site contains a "Fully Online" banner with a reference to the term 'unit'. (i.e. THIS UNIT IS FULLY ONLINE), please follow the steps in Adding a Fully Online banner to update it.
Depending on the site and extent of modifications to the content and learning materials, updates to the learning materials may also be required. This will ensure the learning experience remains clear and consistent for students.
Review and update any PDFs, slides, videos and other documents that may feature outdated terms.
Performing changes to one Learning Module at a time will ensure all instances are systematically located and updated.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
It may be necessary to move Items from one location in a site to another or copy Items from one program to another as you develop or restructure your curriculum.
If you are copying or moving items between vUWS sites, you need to ensure you are an Instructor in both sites.
Important: Always perform a Copy and NOT a Move when handling material between sites to preserve the contents' origin and authorship.
For sites that have been migrated to the Western branded template, ensure the provided structures of Items in the site areas remains the same to keep the navigation experience consistent for students.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
It is important to check the links within your vUWS site so students are able to access all the learning materials during their studies.
These can include links to external websites or resources or those requiring a login, Turnitin submissions, Readings and Resources, etc.
Please see Adding and checking the Library Reading list link.
Links to related and external resources may break over time. This can be due to the resource being taken down or moved to a new location.
For an external resource, if you get a 404 error or "Page cannot be found" message, it means that the resource no longer exists in its known location and it may have been moved or deleted. This includes links to external websites, files and embedded content.
You can browse online for the resource and see if it has an updated URL, or you may wish to find an alternative resource.
External resources which require a login may include:
For further information, please lodge a ticket with the Learning Futures eLearning Team.
If you encounter a permissions error message, it may be linking to an item within the Content Repository which does not have the appropriate permissions set to enable users to view the file.
Please see Permissions in the Content Repository.
If you encounter an error when clicking on a Turnitin submission link, the Turnitin link may not have successully rolled over and will need to be recreated.
To add the Library Reading List to your vUWS site, please see Library Reading list information.
If you have already requested the Library Reading List and the Readings & Resources link on the left menu is broken, please see Adding and checking the Library Reading list link.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The library reading list can be accessed via the Readings & Resources tab in the vUWS left menu.
If the link does not function, please ensure you have given the Library account Instructor access to your site.
Contact the Library.
You may add the official WSU Acknowlegement of Country to your site(s).
In the next step, we'll be entering the HTML view, so this one-word note will serve as a location marker.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Adding embedded content is a good way to add social media interactivity on your vUWS site and display related information via social networks such as Twitter.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
All video resources must first be uploaded to Panopto before adding it to your vUWS site. Once uploaded, follow the instructions below to embed it in your vUWS site.
Note: If you are embedding a WOS recording, the WOS completion e-mail will contain a Panopto Video Embed Code under the heading Panopto Video Embed Code. Highlight this code and copy it. Once copied, follow steps 4-9 below.
Video content produced outside of WOS should be uploaded to your Panopto ‘My Folder’. A guide on uploading videos to your Panopto ‘My Folder’ can be found here.
When embedding any video content, ensure to include the video title and duration:
For example:
Concept Pods 1-3
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Note: All WSU produced video resources should be hosted on Panopto. Follow the instructions below to embed a public YouTube video in your vUWS site.
In the next step, we'll be entering the HTML view, so this one-word note will serve as a location marker.
Tip: If embedding multiple videos, paste the <iframe> snippets one after the other.
When embedding any video content, ensure to include the video title and duration:
For example:
Concept Pods 1-3
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Learn how to change the visiblity of YouTube videos so they remain accessible to students.
From July 23, 2021, YouTube started making Unlisted videos uploaded before January 1, 2017, Private. This was part of a security update. Refer to step-by-step instructions below on how to restore affected videos.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Note: All WSU produced video resources should be hosted on Panopto. Follow the instructions below to embed a public Vimeo video in your vUWS site.
In the next step, we'll be entering the HTML view, so this one-word note will serve as a location marker.
Tip: If embedding multiple videos, paste the <iframe> snippets one after the other.
When embedding any video content, ensure to include the video title and duration:
For example:
Concept Pods 1-3
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
All video resources should be uploaded Panopto before adding it to your vUWS site, however other sources of video exist.
Western Sydney University Library e-resources can be used in class, embedded (or linked) into vUWS. To see the full collection of videos, please refer to Library Multimedia Resources Guide.
To ensure you create stable links that work both on and off-campus, please refer to the instructions, here.
If you need further assistance to create a stable link, please email Information Central for assistance.
When embedding any video content, ensure to include the video title and duration:
For example:
Concept Pods 1-3
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Please reserve top menu-level Content Areas for the most important items to avoid cluttering the menu.
Before creating a new Content Area in the left menu, determine if an existing Content Area could house your material instead.
By default, the new Content Area link will appear at the bottom of the left menu.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
You will need to create a [Template] item to make the Cortex features available in any new Content Areas you create.
Note: [Template] items should only be created in Content Areas. Only one [Template] item should ever exist in a Content Area. Do not attach files or other content to [Template] items.
There are two methods to add the [Template] item:
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Panopto has now replaced Echo360 for live lecture capture. Staff need to add a Panopto link in the left menu and remove the existing EchoCentre link. Lectures will continue to be automatically recorded in rooms which have lecture capture equipment.
Clicking on the Panopto link will load the recordings for your vUWS site.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Panopto information and user guides.
Study Smart Advisor Online is a free service for students designed to strengthen academic skills in writing, research, assignment planning and support, as well as fundamental skills in maths, stats, business, sciences and economics. Assignment support is offered for all subjects.
The Studiosity link is automatically added to vUWS sites and is expected to remain to ensure all students have access to these services.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
If you are re-using one or more existing Zoom meetings from a previous semester, please join each meeting to test that it is still active. Also, ensure that all meetings that you are hosting still appear in your Meetings list within the Zoom app.
If the Academic running the Zoom tutorials has changed from the previous semester, the new staff member needs to use a meeting ID they created with their account. This ensures they get host controls.
If this is your first time hosting an online tutorial using Zoom, you'll need to enable Breakout Rooms and Polling in your Zoom profile. This must be performed before joining your online tutorial.
If a number of staff are teaching into the the subject in different weeks, each staff member will need to create their own Zoom meeting. This ensures they will be the host and have the ability to fully administer the meeting (e.g. create Breakout rooms).
These meetings can be published to vUWS site in the following format:
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Blogs, Journals and Wikis are asynchronous communication tools. These availability dates and task descriptions should be against the timetable in the Learning Guide.
Tip: If students need to refer to this blog after the closing date, advise them to make a copy of their entries, as it will be unavailable after this date.
Tip: The Monthly option requires less page changes when viewing and/or marking.
Tip: Even if the blog is not being marked, it is often beneficial to set a Grade: Points possible value of 0. This creates a Grade Centre column, which allows you to see when students have made a certain number of posts.
Important: This does not deploy a link to the blog, see the deploying a link instructions below.
Tip: If students need to refer to this journal after the closing date, advise them to make a copy of their entries, as it will be unavailable after this date.
Tip: The Monthly option requires less page changes when viewing and/or marking.
Tip: Even if the journal is not being marked, it is often beneficial to set a Grade: Points possible value of 0. This creates a Grade Centre column, which allows you to see when students have made a certain number of posts.
Important: This does not deploy a link to the journal, see the deploying a link instructions below.
Tip: If students need to refer to this blog after the closing date, advise them to make a copy of their entries, as it will be unavailable after this date.
Tip: These settings can be changed later to allow the blog.
Tip: Even if the wiki is not being marked, it is often beneficial to set a Grade: Points possible value of 0. This creates a Grade Centre column, which allows you to see when students have made a certain number of page saves.
Important: This does not deploy a link to the wiki, see the deploying a link instructions below.
Now that you have a created Blog, Discussion Board, Journal or Wiki, you'll need to create a link to it somewhere on your vUWS site. If you're updating an existing link, it is easiest to to delete the existing link and start over again.
There are two types of blogs:
These are typically used to collect and display responses to specific topics. It will display everybody's posts in a chronological order on a single page.
Use case: Create a course blog named Week 3 - Topic: Fitness amongst 45-60 year-olds and ask all students to post their individual findings to this blog, then ask them to read and provide feedback on two posts by other students.
These are personal writing spaces for students that are viewable by all staff and students in the subject site. These are organised by student name, not by a topic.
Use case: Create an individual blog named Daily Food Consumption and ask students to make a post a list of all foods they consume every day for a week. Then instruct students to browse and critique the diets of five other students.
A journal is similar to a blog, but is designed to be a private writing space for students. By default, it is only visible to the individual student and the subject staff. It is a useful tool for posting regular homework tasks that should only be visible by the tutor. It could also be used for private reflection on group work activities.
A vUWS wiki is a collection of pages which staff and students can collaborative over, populating and revising their content, with a particiption and revision history logged. Wikis are most effective if a strategy for participating and editing is enforced by the academic. e.g. Particular topic pages assigned to certain groups or classes.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before opening a site, you should ensure that all subject material that shouldn't be made available to students in Week 1 is hidden.
You can preview what students will see, by switching Edit Mode to OFF.
Note: This sequence does not apply to Turnitin Assignments
If the item does not appear when viewing the page with Edit Mode set to OFF, it may still be restricted by either:
See the instructions below for removing these restrictions.
Some subjects with the same vUWS site for both online and on-campus offerings are using Adaptive Release rules to restrict certain sections of the vUWS site to the online cohorts. These adaptive release rules should be maintained.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Assignment due dates require updating before semester begins. It is crucial to prevent the unintentional release of time-sensitive assignment information and instructions, and marks and feedback.
This also ensures that students won't discover closed submission points and late submission warnings when submitting assignments on time.
Tip: Marking a Turnitin Assignment as X out of 100 gives you a finer control, and weighting can be applied in the Grade Centre.
Tip: This setting hides the associated Grade Centre column which ensures marks and feedback remain unavailable until you choose to release them.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The opening and closing dates for all existing quizzes/tests should be updated before semester begins. This should prevent issues concerning prematurely closed or unexpectedly unavailable quiz and test links.
(The Display Until field acts as a due date. Setting a Due Date can interfere with granting extensions and additional attempts)
Tip: Release all quiz marks and feedback after the quiz closes to all students.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
These essential steps should be performed before opening your vUWS site every semester to avoid the unintended release of marks.
In most instances, hiding a column will prevent students from being able to see their marks and feedback in My Grades. However, for Turnitin Assignments, this will not prevent students from viewing their marks and feedback directly in the Turnitin Feedback Studio.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Old assessments may be visible to students in My Grades if they are not expressly hidden to students in the Grade Centre.
It is recommended to perform these steps at the end of semeseter as it will be easier to identify columns in use.
Precursor: There are two ways columns can be hidden:
Perform a backup of the Grade Centre before proceeding any further - see instructions
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
For assessment structures where you want to use only the best __ of __ results, we suggest creating a ‘subtotal’ column in the Grade Centre to calculate these results. This approach enables you to check the calculations at a glance. Finally, you can then add this column to your overall total as per normal. In most situations, you should only need to set this column up once, and it will persist into future semesters.
The following example demonstrates how to calculate the best 4 of 8 for quiz results.
Create a unique category
Assign each quiz/test to this unique Category
Create a subtotal column and add the unique Category
A new column named Assess 2: Quiz Pool will be placed at the end of the Grade Centre with the ‘best of’ results. Tip: Always perform a manual check to ensure these are calculating correctly.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Every file uploaded to vUWS is stored in the site's Content Repository. Zoom tutorial recordings take up significant space and these should be removed at the beginning of semester. Learn how to manage this space and create links to files.
Files in the Content Repository are organised in a tree structure of nested folders up to and including the content area level. A folder stores both files and other folders. It is important to remember that all folders are contained within other folders up to the root (/) folder.
A folder is automatically available to the user who created it, and may also be visible to other users if you create it in the course area.
To copy an item, you need read and write permission for the file and its destination folder.
To move an item, you need read, write and remove permissions for the file and folders you are moving the content between.
To delete an item, you need remove permission for the file and its destination folder.
Files are automatically available to the user who added the file but must be shared if other users are to view the item.
Files inherit permissions from the folder they reside in. If a file is added to a folder that already has read and write permission for certain users or user lists, then those same users will also have read and write permission on the newly added file.
Permissions | |
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Read | The user can only see, open and download the item. |
Write | The user has read permissions and can also edit or overwrite the item including the filename and settings. They can also create new items (folders and files) within it. |
Remove | The user has read and write permissions, and can also delete the item. |
Manage | The user has full control of the item and can grant permissions to other users. |
Over time, the Content Repository can get filled up with lots of files and folders. It's good practice to clean out older items which are no longer in use to keep the Content Repository tidy and easy to manage.
The default storage capacity of each subject site's Content Repository is 5GB. If you have large media files the repository's storage will fill up fairly quickly.
Use the following steps to clean out large files from the repository to make sure you have enough storage space for your current learning materials.
If your site has been rolled over, items such as unwanted video recordings from the previous semester will appear in the EDITED column with a date and timestamp that matches the date and time the site was rolled over.
If the item you are deleting is linked elsewhere in the site the link will break once the item has been deleted. Ensure you record the location where the item was used before deleting it so you can add replacement content or remove the broken link.
Once you've removed unused items from the Content Repository, you can check how much space your subject's Content Repository is taking up by doing the following:
If after cleaning up the Content Repository, you find you're still short on storage space, contact ITDS to request an increase in your sites Content Repository's storage quota.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Zoom tutorial recordings take up significant space and these should be removed at the beginning of semester. See Managing the Content Repository for further instructions.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Deter the saving or searching of images used in tests and quizzes
To confirm everything in your vUWS site is displaying and working as intended, you should add yourself as a Test Student. This allows you to view all content and site areas that students will have access to.
Before a site is opened to students take a moment to:
It is only possible to add yourself as a Test Student when the site is open to students. If the site is not yet open you can use the Enter Student Preview mode to view content that is visible to students. See below for instructions on how to Enter Student Preview.
If material/s do not appear as expected, log out of your Test Student account and log back in normally to make content visible. See Showing and hiding content.
Statistics can be generated for individual items and external links in your site. If you want to gather statistics on which resources students are regularly accessing ensure Statistics Tracking is enabled when setting up the item or by editing the item to allow tracking.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Numbas has been upgraded to an LTI tool called Numbas LTI. All new Numbas exams should be created using the LTI tool. Learn how to migrate old Numbas exams to Numbas LTI.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Each semester ITDS adds registered students to subject vUWS sites. This is usually performed one week prior to Term commencement.
You can check the date by going to EDMM > Manage this site. The scheduled import date is listed at the top of the page.
The simplest way to verify students have been added is to check the Full Grade Centre. You should do this before sending out any Announcements.
Ensure your site has been requested for the correct semester as per the Handbook. If your site was requested for Spring, but the actual teaching period is Q3, the student lists will not be imported.
Request a new vUWS site for the correct teaching term using the incorrect one as the template.
As more students register in a subject, they will be automatically added to vUWS.
An automatic cohort update process is run at approximately 10:00am and 6:00pm daily. In peak periods it can take up to 72 hours for a newly registered student to receive access to vUWS.
Newly registered students may need to log out and back in to vUWS to find the vUWS site.
If a newly registered student cannot access vUWS after this time, it may be due to:
Registration issues | Encumbrances | Technical issues |
---|---|---|
Direct the student to Student Central. | Direct student to MySR to confirm, then to Student Central to remedy. | Direct student to the IT Service Desk. |
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Unless an exception was granted, your vUWS site will be automatically opened one week prior to the start of Term.
Unless an exception was granted, your vUWS site will be automatically opened one week prior to the start of Term.
You can open your site at any point, however, if student cohorts are not yet added, students will not have access.
If you wish to open your site early, you'll need to log a job with the IT Service Desk and request for your student cohorts to be added early. Call the IT Service Desk on 02 9852 5111 or x5111.
You'll need to identify yourself as the Subject Coordinator, state the subject number, name and semester.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The information in this section may not apply to all Schools. The workflows provided in this section have been categorised by School. The workflow listed may require repetition at regular intervals throughout the semester.
In HCA, all hybrid subjects (i.e. same site for on-campus and online students) have an Online Students Area. Each item inside this area has an Adaptive Release rule applied that limits visibility to online students. Visibility is controlled by the ONLN_GRP column in the Grade Centre.
To provide online students with access to online-only resources, you must put a 1 in the ONLN_GRP column in the Grade Centre:
The first time will take a few minutes to start, but updates should only take approximately 30-60 seconds to complete.
Important note: On some occasions the Location: ONLINE view will not show all online students. (New online registrations may take a few days to appear.) If there is an online student who is not listed, go to the Full Grade Centre, find the A_LOCATION column and type ONLINE (capitalised). Then, repeat the four steps above to grant them access to the online-only resources.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
To confirm everything in your vUWS site is displaying and working as intended for Online Students, you should add yourself as a Test Online Student. This allows you to view all content and site areas that these students will have access to.
The simplest way is to a) create a student preview user and b) add this student preview user to the ONLN_GRP column.
You will only need to perform these steps once per site per semester:
Once you've completed these steps, you can test the site from an ONLINE students' perspective at any time by entering Student Preview Mode.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before sending announcements, ensure your site is open and the student cohort(s) have been added.
Announcements are messages that are sent to the University email addresses of all registered students. They also appear in the Announcements section of the vUWS site.
vUWS emails can be used to contact students individually or collections of students e.g. online students or Parramatta-based students.
Announcements are always emailed to students currently registered. However, they are only emailed to other staff (Instructors, Teaching Assistants, etc.) if you tick Send a copy of this announcement immediately.
Students who register after an announcement has been sent will not be emailed copies retrospectively. These students should be directed to the Announcements section of the subject site to view all communications sent prior to their registration.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Within the first few weeks of the teaching term, there may be students who have trouble accessing their vUWS sites for various reasons. See below for common scenarios and how to resolve them.
Possible causes | Solutions |
---|---|
Incorrect/expired username or password | Refer the student to https://westernaccount.westernsydney.edu.au to change or recover their password. |
Encumbrance on their MyWestern account |
If the student has an encumbrance on their account, the student must pay all outstanding fees before the encumbrance can be lifted. Encumbrances prevent access to certain WSU systems. The student can check for any encumbrance via My Student Records (MySR). Payment options are listed at the bottom of their electronic Statement of Account within their MySR page. Once the encumbrance has been lifted it may take up to a day for access to vUWS to be restored. If the encumbrance is removed before 5.00pm the student may be able to access vUWS after 6.00pm on the same day. For more information on Encumbrances, visit https://www.westernsydney.edu.au/currentstudents/current_students/enrolment/encumbrances. |
vUWS outage | During peak times such as the beginning of a teaching Term when there is heavy access to vUWS, the service may go down and students will not be able to access vUWS during this time. The following message would appear instead of vUWS: Refer the student to the IT Service Desk on 02 9852 5111 for any updates on the outage. |
Network connectivity issues | The University's network may be under heavy load and/or encountering network issues. If this is the case, most WSU systems will be down and access to these systems will not be possible until the issues are resolved. Otherwise, the student's device may not be properly configured. Refer the student to the IT Service Desk on 02 9852 5111. |
Registering and Deregistering in a subject | Following registration, it may take up to 72 hours for new students to gain access to the vUWS site. If a student appears as Unavailable in the Grade Centre it typically means they have withdrawn. Refer the student to the IT Service Desk on 02 9852 5111. |
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
For full instructions please see Providing online students with access to online-only resources (e.g. Online Students Area).
Prior to beginning a Zoom tutorial, you can adjust settings to give you time to open files, arrange windows on your monitor and familiarise yourself with the interface.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Use the Panopto analytics to measure viewer engagement your video materials.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Use the table below to determine which assignment is best suited to your requirements.
Turnitin Assignment vs. Assignment (non-Turnitin) | |
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Use a Turnitin Assignment if: |
|
Use an Assignment (non-Turnitin) if: |
|
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
If prompted to select a type of assignment, select Paper Assignment and then click the Next step button.
For example: Assessment 1 - Synopsis.
Note: The title you enter will also be the name of the column in the Grade Centre.
Allow submissions after the due date? | Yes |
---|---|
Generate Similarity Reports for submissions? | Yes |
Generate Similarity Reports for student submission | Immediately (can overwrite...) Other options explained:
|
Exclude bibliographic materials from Similarity Index for all papers in this assignment? | Yes |
Exclude quoted materials from Similarity Index for all papers in this assignment? | Yes |
Exclude small sources? | Yes, Word Count: 3 words |
Allow students to see Similarity Reports? | Yes |
Reveal grades to students only on post date? | Yes (IMPORTANT) |
Submit papers to: | Standard paper repository |
Search options: | (Select all) |
Online grading: | If you are using a rubric create one and select it here, otherwise select No rubric/form |
Would you like to save these options as your defaults for future assignments? | Ticked |
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
For example: Assessment 1 - Synopsis.
Note: The title you enter will also be the name of the column in the Grade Centre.
Note: Group assignments require groups to be created beforehand. It is often easier to create an individual assignment and ask one group member to submit on behalf of the group.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
A Turnitin rubric can only be edited by the person who created it. If you wish to edit a rubric belonging to another user, you must export and reimport the rubric using your account. Other teaching staff can mark using the rubric, but they will be unable to update it.
Always triple-check your rubric for errors. Once you have started marking with the rubric, you will be unable to modify it. This is especially important for Quantitative rubrics, which generate an indicative score.
Use the following steps to turn your qualitative rubric into a quantitative rubric (one that generates an indicative mark).
IMPORTANT: Please triple-check all your values. Once you start marking, it is not possible to make corrections without detaching the rubric which removes all rubric data entered thus far.
If you select the Percentage Rubric Scoring option (percentage icon), you will need to apply a percentage value to each row (or Criterion), and a percentage value to each column (or Scale).
The sum of the all values applied to each row (or Criterion) should be 100%.
The highest column (or Scale) should be set to 100%. (This applies even if the assignment is only worth 5% of the overall mark)
If you are using the F, P, C, D, HD schema, we suggest using the following values for the columns:
Marking bands | ||||
---|---|---|---|---|
F: 0 | P: 50 | C: 65 | D: 75 | HD: 85 |
This approach will generate an minimum possible mark based on your rubric selections. This mark is indicative only and should then be manually adjusted upwards.
If you select the Custom Rubric Scoring option (pencil icon), you can apply a point values directly to each cell.
Click the Save button in the bottom right.
Click the Close button to return to the Optional Settings area.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Note: Turnitin rubrics belong to the user who created them. When attached to assignments, other markers can use them to mark papers, but can't make changes.
Tip: If you need to edit a rubric created by another Instructor, you must first export the rubric, then re-import it using your account. This essentially creates a copy of the rubric where you are the owner. You can then make modifications and re-attach it.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Service outages are listed in a Turnitin Twitter feed:
https://twitter.com/TurnitinStatus
If a number of students experience a problem submitting to Turnitin, check Twitter to verify if there was an outage.
Scheduled maintenance outages are listed at the top of the Turnitin Assignment Inbox and will be visible to students.
In addition to Turnitin outages, entire vUWS outages will also impact Turnitin submissions.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Extensions can be granted before, during and after an assignment has been made available. Submissions made after the due date will be marked as Late, but any students that are granted extensions should be instructed to ignore this warning.
Note: The following settings only apply for granting extensions. They do not enable resubmissions after the due date has passed.
If a student has not made a submission by the due date, they will still be able to submit after the Due date passes.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Extensions can be provided to individual or groups of students before, during and after a quiz has been made available.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
By default, the Turnitin Assignment Inbox will only list students who have accessed or submitted to Turnitin. It does not automatically show all students registered in the subject.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
In subjects with large registrations or several teaching staff, importing Allocate+ tutorial groups enables you to view the Grade Centre columns and Turnitin Assignments for a single class.
It is important to note that these groups are not automatically updated when a student changes tutorials. Therefore, tutorial groups uploaded in Week 1 will quickly become inaccurate due to student tutorial changes.
We recommend delaying the import of groups until just before they are required, typically before starting to mark the first assignment.
It is also recommended to update the groups after the census date when tutorial changes have settled.
If you are unsure, please discuss your scenario with the Learning Futures Team before proceeding any further.
Prerequisite: You will require Allocate+ access to continue.
Follow these steps to convert and upload your Allocate+ groups to Blackboard groups.
Tip: It is crucial that you DO NOT open the report(s) downloaded from Allocate+ in Excel. Doing so will automatically change the formatting and make them unsuitable for conversion.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The Grade Centre is the central location to view student grades and attempts at assessment items.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
After Census date it may be beneficial to update the Allocate+ tutorial groups as student tutorial swaps will have ceased.
Turnitin and vUWS are separate products that are designed to communicate with each other. However, in certain circumstances the Grade Centre and Turnitin can become out of sync.
To ensure the two products remain in sync, it is strongly recommended to perform a manual sync after you finish entering all marks and feedback into Turnitin.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
It is recommended that you set up the Grade Centre before using the Retention Centre.
This table provides a view of four categories related to student activity that can be recorded in vUWS: missed deadlines, grades alert, activity alert and vUWs access alert. The red dot indicates that a student is at risk in any one of these categories. The parameters for risk are set in the Customise button at the top of the table.
This provides you with a quick glance at the main elements in your vUWS site.
If you are monitoring a student or several students, student 'panels' will be displayed. In the case of this panel, this indicates that the student's last access was 6 days ago with activity levels (discussion boards, blogs and journals) that is 46% below the average number of contributions across the cohort. This student’s grade is 1.73% above the average in the cohort.
There are two ways to begin monitoring a student:
OR
OR
This panel will appear if you create a new rule and choose not to include it in the risk table. If you choose not to include it in the risk table, the Other information panel will automatically appear with the information as it relates to the rule you have set up. In this case, a rule was created that is interested in filtering out students who have not accessed vUWS in the preceding 30 days. The rule has generated a list of two students and clicking on the link will display the students meeting the rule.
View more information on the Retention Centre.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Rules can be used in the Retention Centre to help identify potentially at-risk students. These students can then be contacted via the Retention Centre to help them take immediate steps for improvement.
The default rules that are included are the default activity rule, default course access rule, default grade rule and the default missed deadline rule.
In this table, a rule was created to complement the default rules to identify students who have not accessed vUWS in the preceding 30 days.
The default access rule is triggered if students have not accessed your vUWS subject for 5 days. You can change this to any number or create a new access rule with another number.
This rule allows you insight into student activity (discussion forums, journals and blogs) over a period of time from the moment the rule is run.
The rule provides a way of segmenting the level of student activity based on a percentage above or below the average level of interaction across a particular time frame.
You can change the number of weeks or days in addition to the percentage.
The default grade rule is triggered when the aggregate grade for a student is 25% below the average.
You can monitor the final grade or choose a particular assessment item to monitor.
You can monitor an absolute grade value that is above or below a number or percentage.
Or you can use the Use average grade option to filter student grades that are above or below the average grade in the subject.
Use this rule to indicate if a specified number of deadlines for your subject have been missed by any number of days.
Or use it to monitor a particular assessment item to filter out the students who have missed a particular deadline by a specific number of days.
You can either email students as a group of students who have not met one of the rules in the risk bar or you can email a student individually by clicking on the red dot in the risk table. The To details will be automatically filled depending on the option you have chosen.
You can change the subject line as well as the text that is sent to the student/s. You can also attach a file.
View more information on the Retention Centre.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
After an assessment has been marked online, it is important to give students timely feedback and access to their grades. There are a few settings to check when releasing grades and feedback to students.
It is strongly encouraged that Instructors manage and maintain the Grade Centre to ensure that unnecessary Grade Columns are removed or hidden from the students. Refer to Performing essential Grade Centre maintenance.
By default, the Turnitin Assignment Inbox will only list students who have accessed or submitted to Turnitin. It does not automatically show all students registered in the subject. Refer to Turnitin - Roster Syncing.
An encumbrance on a students account will prevent them from having access to vUWS. To assist a student in rectifying this issue, see Issues with students accessing sites.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The Grade Centre allows you to download all results into a spreadsheet to save onto your computer.
Select Data to Download: | Full Grade Centre |
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Delimiter Type: | Tab |
Hidden information: | No |
Download Location: | My Computer |
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
Before the site closes, you should download any exemplary assessment submissions for future showcase purposes.
If examplar assessments are not downloaded at this time, you will need to request to have the site reopened.
Please note: The retrieval of assessments from reopened sites may not be possible in some instances.
Tip: If the Download assignments now link doesn't appear after waiting a few minutes, re-attempt the process, selecting a smaller batch of 5-10 assignments at Step 3.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The entire Grade Centre can be downloaded as an Excel file for use offline.
If you need to mark offline or make significant changes to the Grade Centre it is beneficial to first download a copy of the Grade Centre which can serve as a backup.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
You may wish to download a copy of recordings available on Panopto for archival purposes.
If there is no Panopto link available, refer to Adding a Panopto link (Live lecture capture) to make the link available.
Panopto information and user guides.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
The course reports available on vUWS allow you to view information about the site usage and activity. These reports can provide a useful insight into how students are interacting within the vUWS site and may help in identifying which students may need additional assistance in the subject by monitoring their access patterns and submission attempts.
Please note: Statistics tracking needs to be enabled on the vUWS items you would like to track, preferably by the start of the teaching Term to generate accurate reports. Please see Ensure Statistics Tracking is enabled on relevant material/s contained within Testing a site from a student's perspective.
The following course reports are availble:
All User Activity inside Content Areas | Displays a summary of all user activity inside content areas for your vUWS site. Use this report to determine which students are active in your vUWS site and which content areas they use. |
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Course Activity Overview | Displays overall activity within a single subject vUWS site, sorted by student and date. Data includes the total and average time spent per active student and the total amount and type of activity each student had in the vUWS site. Optionally, you can filter the report by one or more groups. Only students who are members of the selected groups are included in report results. |
Course Coverage Report | Displays data on course items that have been aligned to goals. |
Course Performance | Displays how a single course performs against a selected set of goals. |
Overall Summary of User Activity | Displays user activity for all areas of your vUWS site, as well as activity dates, times, and days of the week. Use this report to view student access as well as how often course tools are used. |
Single Course User Participation Report | Displays the number of user submissions in your vUWS site for assignments, tests, discussions, blogs, and journals within the chosen time frame. You do not need to grade an item for data to be included in the report. The data is provided in a Microsoft Excel spreadsheet (.xls). |
Student Overview for Single Course | Displays an individual student's activity within your vUWS site, sorted by date. Data includes the total overall time the student spent in your site. You can view detailed information about a student's activity, such as which items and content areas a student accessed and the time spent on each. Use this report to check a certain student's site activity. |
User Activity in Forums | Displays a summary of user activity in discussion forums in your vUWS site. |
User Activity in Groups | Displays a summary of user activity in groups for your vUWS site. |
On the Run Reports page, select the options for the report. These options will vary per report:
Select Format | Choose an output format from the menu. Valid formats are PDF, HTML, Excel, or Word. |
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Select a Start Date and Select an End Date | For reports that cover a specific period of time, select start and end dates for the report. |
Select Students | To run a report on a single student, select the student name from the menu. |
Select Users | Select one or more users for the report. For Windows, to select multiple users in a list, press the Shift key and select the first and last users. To select users out of sequence, press the Ctrl key and select each user needed. For Macs, press the Command key instead of the Ctrl key. |
Average Range and Target Performance Level | Required for course performance reports. You can set these reports to Show Unavailable Students and/or Show Unaligned Goals. |
Depending on the options and the number of students selected for the report, it can take several minutes, hours or even longer for the report to be generated.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.
If you would like any materials from the WSU Online canvas site to be redeployed in your vUWS site, please lodge a ticket with the Learning Futures eLearning Team and provide the following information:
Please note: Some assets require more work than others so delivery timeframes may vary. For example, quiz questions require to be re-built in vUWS as copying is not available. Please submit requests with 30 days notice.
If you cannot access the WSU Online Canvas subject, please email LDAdmin@oes.edu.au. Your request should be processed within 48 hours. If you need to access content urgently, please lodge a ticket with the Learning Futures eLearning Team.
For simple tasks such as limited copy/pasting of module content from Canvas to vUWS, it may be expedient for academic staff to carry out this work, as we are experiencing a high number of support requests. For other items such as quizzes, interactives or anything outside of text based copying please contact us.
For further information, please lodge a ticket with the Learning Futures eLearning Team.
For technical help please contact the IT Service Desk on 02 9852 5111 (x5111) or via the online MyIT Portal.